Two Weeks & Out!

Giving your employer two weeks’ notice is a professional courtesy and a standard practice when resigning from a job. While a formal letter might be preferred in some situations, a well-written email can effectively communicate your resignation. Here’s a casual guide to crafting your two weeks’ notice email:

1. Subject Line:

Keep it concise and clear. Some effective options include:

Resignation – [Your Name]

Two Weeks’ Notice – [Your Name]

Resignation – [Your Name] – [Job Title]

2. Opening:

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Begin with a polite and professional greeting. For example:

“Dear [Manager Name],”

“Hi [Manager Name],”

Briefly state your intention to resign from your current position.

For example:

“Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].”

“I am writing to inform you of my decision to resign from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].”

3. Expressing Gratitude:

Take a moment to express your gratitude for the opportunities you were given during your employment.

For example:

“I would like to express my sincere gratitude for the opportunities I have been given during my time at [Company Name].”

“I am grateful for the experiences and knowledge I have gained during my employment at [Company Name].”

“I especially appreciate [mention something specific you appreciate, e.g., the support from your team, the opportunity to work on a particular project].”

4. Briefly Stating Your Reasons for Leaving (Optional):

While not always necessary, briefly stating your reasons for leaving can be a professional gesture.

For example:

“I am pursuing a new opportunity in [new field/industry].”

“I am making a career transition to [new field/industry].”

“I am relocating to [new location].”

5. Offering Assistance with the Transition:

Demonstrate your commitment to a smooth transition.

For example:

“I am happy to assist in any way possible during the transition period to ensure a smooth handover of my responsibilities.”

“I am available to help train my replacement or assist with any projects in progress.”

6. Contact Information:

Include your contact information for any future inquiries.

For example:

“You can reach me at [Your Phone Number] or [Your Email Address] during my notice period.”

7. Closing:

End with a professional closing.

For example:

“Thank you again for the opportunity to work at [Company Name].”

“Sincerely,”

“Best regards,”

“Yours sincerely,”

8. Proofread Carefully:

Before sending, carefully proofread your email for any typos or grammatical errors.

Example Email:

Subject: Resignation – [Your Name]

Dear [Manager Name],

Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name], effective [Your Last Day of Employment].

I would like to express my sincere gratitude for the opportunities I have been given during my time at [Company Name]. I am grateful for the experiences and knowledge I have gained during my employment here.

I am pursuing a new opportunity in [new field/industry].

I am happy to assist in any way possible during the transition period to ensure a smooth handover of my responsibilities.

You can reach me at [Your Phone Number] or [Your Email Address] during my notice period.

Thank you again for the opportunity to work at [Company Name].

Sincerely,

[Your Name]

Important Considerations:

Company Policy: Review your company’s employee handbook for any specific policies regarding resignation procedures or notice periods.

Professionalism: Maintain a professional and respectful tone throughout the email.

Keep a Copy: Always keep a copy of your resignation email for your records.

Conclusion

Crafting a professional and concise two weeks’ notice email is a crucial step in leaving your job on a positive note. By following these guidelines and tailoring the email to your specific situation, you can effectively communicate your resignation and maintain a positive relationship with your employer.

FAQs

Can I submit my two weeks’ notice in person?

While an email is generally accepted, you can also submit your two weeks’ notice in person to your manager. This can provide an opportunity to discuss your departure in more detail and express your gratitude in person.

What if my company has a shorter notice period?

If your company’s policy requires a shorter notice period than two weeks, adhere to the company’s policy.

Should I include my reasons for leaving in the email?

Including your reasons for leaving is optional. However, briefly stating them can be a professional gesture, especially if you are leaving on good terms.

Can I retract my resignation?

You can generally retract your resignation, but it’s best to discuss this with your manager as soon as possible.

What if I have unused vacation time?

You are typically entitled to use any accrued vacation time before your last day of employment.

I hope this guide assists you in writing your two weeks’ notice email. Remember to always prioritize professionalism and maintain a positive relationship with your employer.

Two Week Notice Email