Casual Email Requesting A Letter Of Recommendation

Introduction

Landing your dream job, getting into your desired graduate program, or securing a coveted scholarship often hinges on a strong letter of recommendation (LOR). These letters provide crucial insights into your character, skills, and potential from credible sources. However, simply assuming someone will write you a glowing recommendation is a grave mistake.

Asking for an LOR requires careful consideration and tactful communication. You want to ensure the recommender has a genuine and positive impression of you, has ample time to write a thoughtful letter, and understands your specific needs. This guide will walk you through the process of requesting an LOR in a casual, yet professional, manner.

1. Choose Your Recommenders Wisely

Selecting the right recommenders is paramount. Ideally, your recommenders should:

Possess a Strong Professional Relationship with You

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This could be a professor who taught you in a challenging course, a research supervisor, a former employer, or a volunteer coordinator. The stronger the relationship, the more insightful and impactful their letter will be.

Be Familiar with Your Strengths and Goals

Your recommenders should have a clear understanding of your academic, professional, and personal aspirations. This allows them to tailor their letter to your specific objectives.

Be Enthusiastic About Writing You a Recommendation

Never pressure someone into writing you a letter. Choose individuals who are genuinely supportive of your goals and willing to dedicate their time and expertise.

2. Timing is Everything

Give your recommenders ample time to write a thoughtful and comprehensive letter. A general rule of thumb is to request recommendations at least two weeks, and ideally four weeks, in advance of the deadline.

Be Mindful of Deadlines

Clearly communicate all deadlines to your recommenders, including when the recommendation forms are due and any specific instructions. This allows them to plan their time accordingly.

Be Flexible and Accommodating

If your recommenders have conflicting deadlines or unexpected circumstances, be understanding and flexible. Offer alternative deadlines or adjust your request if necessary.

3. Craft a Professional and Personalized Request

The way you request an LOR can significantly impact your recommender’s willingness to help.

Personalize Your Request

Avoid generic emails or templates. Address each recommender personally and explain why their insights are valuable to your application.

Provide Context and Background Information

Share relevant details about your academic or professional goals, such as the program you’re applying to, the position you’re seeking, or the scholarship you’re pursuing.

Offer Support Materials

Provide your recommenders with any relevant materials, such as your resume, CV, personal statement, or a list of your key accomplishments. This will help them refresh their memory and write a more informed letter.

Use a Professional Tone

Maintain a polite and professional tone throughout your request. Express your sincere gratitude for their time and consideration.

4. Follow Up and Express Gratitude

After you’ve made your initial request, follow up with your recommenders a few days later to ensure they’ve received your email and have any questions.

Express Your Appreciation

Once you’ve received your recommendations (and hopefully been accepted!), take the time to thank your recommenders personally. A handwritten note or a thoughtful email goes a long way in expressing your gratitude.

5. Maintain Confidentiality

Treat all communications with your recommenders with the utmost confidentiality. Never share their letters with anyone without their explicit permission.

Conclusion

Asking for a letter of recommendation is a crucial step in the application process. By carefully selecting your recommenders, communicating effectively, and showing your appreciation, you can increase your chances of securing strong and impactful letters that will enhance your applications.

FAQs

What if a potential recommender is hesitant to write a letter?

If a potential recommender is hesitant, politely inquire about their availability and explain why their insights are valuable. If they are still reluctant, do not pressure them. Choose another recommender who is more enthusiastic about supporting your application.

How can I best prepare my recommenders for writing a strong letter?

Provide your recommenders with as much information as possible, including your resume, CV, personal statement, and a list of your key accomplishments. You can also schedule a brief meeting to discuss your goals and answer any questions they may have.

What if I receive a negative or lukewarm recommendation?

Unfortunately, there’s not much you can do if you receive a negative or lukewarm recommendation. However, you can try to address any concerns raised in the letter in your application materials or during an interview.

Can I ask my friends or family members to write me letters of recommendation?

While friends and family members may know you well, they are generally not considered suitable recommenders for academic or professional applications. Choose recommenders who can provide professional and objective assessments of your skills and abilities.

What should I do if a recommender misses the deadline?

If a recommender misses the deadline, contact them immediately to inquire about the status of their letter. If they are unable to submit it on time, explain the situation to the admissions committee or your employer and request an extension.

By following these tips and demonstrating professionalism and gratitude throughout the process, you can successfully navigate the often-daunting task of requesting letters of recommendation and increase your chances of achieving your academic and professional goals.

Asking For A Letter Of Recommendation Sample