Introduction
An Employment Verification Letter is a formal document that confirms an individual’s employment history with a specific company. This letter is often requested by various entities such as banks, landlords, and educational institutions for various purposes like loan applications, rental applications, and scholarship applications.
While these letters are typically formal in tone, this guide will provide you with a sample of an Employment Verification Letter written in a more casual, yet professional, English style. This style can be particularly useful when dealing with internal requests within a company or when the recipient is a familiar entity.
Sample Employment Verification Letter (Casual English)
[Your Company Letterhead (Optional)]
![Proof of Employment Letters [Employment Verification Letters]](https://templatelab.com/wp-content/uploads/2016/02/Proof-of-employment-letter-05.jpg "Proof of Employment Letters [Employment Verification Letters]")
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[Date]
[Recipient Name]
[Recipient Title (if applicable)]
[Recipient Organization]
[Recipient Address]
Subject: Employment Verification for [Employee Name]
Dear [Recipient Name],
This letter confirms the employment of [Employee Name] with [Your Company Name] from [Start Date] to [End Date] (or “Present” if currently employed).
During their employment, [Employee Name] held the position of [Job Title] within the [Department] department. Their primary responsibilities included [ Briefly list 2-3 key responsibilities].
[Employee Name]’s last day of employment with [Your Company Name] was [Last Day of Employment] (if applicable).
[Optional: Include information about salary, benefits, or any other relevant details as requested. For example: “Their annual salary during their employment ranged from [Salary Range].”]
We can confirm that [Employee Name] was an employee in good standing throughout their employment with us.
Please do not hesitate to contact me if you require any further information.
Sincerely,
[Your Name]
[Your Title]
[Your Contact Information]
[Your Email Address]
[Your Phone Number]
Key Considerations for Writing in Casual English
While maintaining a professional tone is crucial, writing in a more conversational style can make the letter more approachable and easier to read. Here are some key considerations:
Use clear and concise language: Avoid jargon and overly complex sentence structures.
Tips for Requesting an Employment Verification Letter
Contact your Human Resources department: Most companies have a designated HR department responsible for issuing Employment Verification Letters.
Conclusion
An Employment Verification Letter is a crucial document that can be used for various purposes. By following the guidelines outlined in this article and using the provided sample, you can easily create a professional and informative Employment Verification Letter in a more casual English style.
FAQs
Can I write an Employment Verification Letter for myself?
Generally, no. Employment Verification Letters should be issued by the employer or an authorized representative of the company.
What information should I include in an Employment Verification Letter?
Essential information includes the employee’s name, dates of employment, job title, and a statement confirming their employment.
Can I use a template for an Employment Verification Letter?
Yes, using a template can help ensure that you include all the necessary information and maintain a professional format.
What if I no longer work for the company?
You may still be able to obtain an Employment Verification Letter from your former employer.
How long does it typically take to receive an Employment Verification Letter?
The processing time may vary depending on the company’s policies and the volume of requests.
I hope this guide has been helpful!
Employment Verification Letter Sample
